UEA Staff Travel

The university's policy on overseas travel and risk assessment can be accessed here https://www.uea.ac.uk/hr/employee-information/policies/travel 


The manager of the school/budget holder, should send an email to umsuea@nhs.net requesting a travel risk assessment for a member of staff (preferably 8 weeks before date of travel).  The email needs to include the following details;

  • Name of the person needing the assessment
  • Expected travel date
  • Travel destination(s)
  • Authorising managers name
  • Budget/charge code
  • Order number (if applicable)

We will then reply to the school and contact the individual concerned inviting them to make an appointment downstairs within the medical centre at a Travel Clinic, at a time to suit their convenience and schedule. 

The individual should make clear to the receptionist within the medical centre that they are a member of UEA staff travelling on UEA business (this is to ensure that they are not charged for the assessment or vaccinations for this episode of travel) 

Employee attends the Travel Clinic for both the risk assessment and subsequent appointments for vaccines etc.

On completion of all vaccines and advice, a Certificate of Fitness to Travel will be issued to the manager with a copy to the employee.  An invoice for the service will also be sent to the manager with the certificate.

Additional Information

  • This service will include a full personal Travel Health Risk Assessment followed by advice, immunisation and the issuing of prescriptions for malaria prevention medications when appropriate. Requests should be made by the manager as soon as travel is anticipated.
  • The employee does not need to be a patient of the University Medical practice to obtain this service. Where allowed, costs will be kept to a minimum by using NHS vaccines.
  • Foreign travel falls into one of two categories:

1. Low risk – travel to North America, Western Europe, Australia and New Zealand. Such travel does not need a specialised Travel Risk Assessment unless engaged in high risk activities e.g. caving, working with potentially rabid animals such as bats

2. Uncertain risk – all other destinations. Travel Health Risk Assessment needed.

  • When necessary employees will be offered a post travel assessment to ensure they have suffered no ill effects from the travel and are not carrying any infectious disease that might place others at risk.
  • Special employees – Such employees will be identified during the evaluation of  their pre-employment health questionnaire, risk assessed and then advised/immunised to ensure they are travel ready
  • The system described is already in place for healthcare students who travel abroad for their overseas elective.


Where possible the NHS will cover the cost of vaccines but current regulations exclude many vaccines and all anti-malarial drugs. Prices will be reviewed annually (except for vaccines which may need to be increased in line with any changes by the vaccine manufacturers) and any price change put into effect on July 1st each year.

  • Pre-travel risk assessment (30 minutes) £20* 
  • Vaccines not covered by NHS will be charged at our currently published prices with a 10% discount.  Click on Travel Vaccinations tab for details.
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